Ohio Department of Education Requirements for Completing and Submitting Annual Emergency Managment Test
Administrators shall prepare and conduct at least one annual emergency management test as defined in division (A)(2) of section 3313.536 of the Revised Code. Emergency management tests must meet the following requirements:
(a) Be a scheduled event; no actual emergency shall constitute a test, even if an after action report is produced.
(b) The type of test shall be a tabletop, functional, or full-scale, each type being used once every three years.
(c) The test shall include at least one hazard from the hazard analysis, as required in Section A 1 of this rule.
(d) The test shall include at least one functional content area.
(e) The test should include at least one representative from law enforcement, fire, EMA, EMS, and/or behavioral health.
Student participation in the emergency management test is not mandatory. Emergency management tests with student inclusion shall be at the discretion of the building administrator. Administrators should consider what benefit student inclusion in the emergency management test may have on the student population in preparation for an emergency and to enhance the safety of students in the building. Schools should obtain parental consent if students are to be included in the emergency management test. Schools should also consider age appropriate participation, guidance, and training in preparation for participation in the test.
Administrators will need to submit an after action report to the Ohio department of education no later than 30 days after the exercise documenting the following:
(i) Date/time/weather/length/ of exercise;
(ii) Identify discussion/operations based exercise;
(iii) Scenario utilized;
(iv) Hazard(s) utilized; Safety Data Sheets, as appropriate, shall be provided;
(v) Functional content area(s) utilized;
(vi) Identify at least three strengths and at least three improvement areas of the Plan discovered as a result of the emergency management test.
Emergency Test Types:
Full-Scale Exercise - FSEs are typically the most complex and resource-intensive type of exercise. They involve multiple agencies, organizations, and jurisdictions and validate many facets of preparedness. FSEs often include many players operating under cooperative systems such as the Incident Command System or Unified Command.
Functional Exercise - Functional exercises are designed to validate and evaluate capabilities, multiple functions and/or sub-functions, or interdependent groups of functions. FEs are typically focused on exercising plans, policies, procedures, and staff members involved in management, direction, command, and control functions. In FEs, events are projected through an exercise scenario with event updates that drive activity at the management level. An FE is conducted in a realistic, real-time environment; however, movement of personnel and equipment is usually simulated.
Tabletop Exercise - A TTX is typically held in an informal setting intended to generate discussion of various issues regarding a hypothetical, simulated emergency. TTXs can be used to enhance general awareness, validate plans and procedures, rehearse concepts, and/or assess the types of systems needed to guide the prevention of, protection from, mitigation of, response to, and recovery from a defined incident.
Generally, TTXs are aimed at facilitating conceptual understanding, identifying strengths and areas for improvement, and/or achieving changes in attitudes.
State Fire Marshal Required Tests
On March 23, 2015, HB178 went into effect. Part of that legislation includes changes to school fire and safety drills. The Division of State Fire Marshal (SFM), Code Enforcement Bureau has issued the following documents for your review:
- Technical Bulletin 15-001: A summary of the legislation and its effects
- FAQ: Frequently asked questions
- Instructions / Log: Quick reference for schools and the log/form they must return to the SFM
- Flow Chart – A quick reference guide for the drills (number and type) that schools must conduct
All four of the documents can be found at this link: http://www.com.ohio.gov/documents/fire_schooldrills.pdf
For questions regarding drills or rapid dismissals, please contact the State Fire Marshal’s Office, Code Enforcement Bureau, 8895 E. Main Street, Reynoldsburg, OH 43068; (614)728-5460; firstname.lastname@example.org.
For questions regarding school safety drills, please contact appropriate law enforcement for your jurisdiction (i.e., the police chief or other similar chief law enforcement officer, or designee, of your municipal corporation, township, or township or joint police district in which your school or institution is located, or, in absence of any such person, the county sheriff of the county, or designee, in which your school or institution is located).